Morning meetings are a nightmare. When you have an important meeting coming up, you want to ensure it goes smoothly and preferably without any bumps in the road. Unfortunately things can and will go wrong and when they do, everything follows suit. That is why it’s necessary to look at simple ways to structure the staff meetings so that they can be effective and over in as little time as possible. So, how can you structure your morning staff meetings? Learn more details at http://www.nmid.ca/ensure-everyone-productive-work/
Prepare In Advance
First things first, you must prepare for your staff meeting. Now, this can be incredibly easy to do. You need to write a list of what must be said in the meeting, allowing sufficient time for Q&A’s. You may also want to have slideshows or diagrams for the meeting so it would b wise to prep them in advance and have a back-up just in case something goes wrong. This will be far better in the long-term and this will prevent you from missing some crucial points as well.
Offer Welcome Teas and Coffees
In all honesty a lot of people don’t response or wake up until they’ve had their morning cup of tea and it’s necessary for you to provide this so that you can be sure your employees and fellow colleagues are awake. You might think this to be strange but in truth tea and coffee is the best way to start your morning meetings. This provides the attendees with basically what they need so after a few brief moments and everyone’s settled down and had their drinks, the meeting can go ahead smoothly. It’s far better than having twelve people dozing off or staring blankly at you not taking in a word you’ve said.
Give a Brief Lecture
Now the team has had time to wake up, it’s time to start the lecture. You need to go through each point you have to make clearly and precisely. Keep things short however as if you drag the meeting on, people will lose interest and whatever you’ve said will be lost on them as well. It’s necessary to ensure you speak loud, clear and precisely. Get to the point quickly and ensure the staff understands what you’re trying to say to them. If there seems to be an issue somewhere then stop and try to explain your point in a different manner; it may be more useful.
Open the Floor to Questions
Once the meeting is coming to an end or you are finished, it would be wise to get some feedback and open up the floor. If there are questions to be asked, now is the time so allow sufficient time for the words to sink in and for questions to be asked. Yes, you might think it’s a bit boring or time-wasting to have to do a Q&A section but it really is useful. This will prevent confusion and may make the work far easier to continue with.
Keep It Light-Hearted
Another important point to remember when structuring a staff meeting is to keep it light-hearted. Yes, you are the boss but at the end of the day, you need to be a friendly face. If you are a mean or work-orientated person, your employees may find it difficult to approach you. That could potentially spell trouble for the company so it’s wise to be a friendly face and be light-hearted with the approach as well. It will prove a winner. for more details, visit this link.
Have an Early Morning Meeting Success
No-one likes a morning meeting and yet they are necessary and you can’t get away from them! However, if you can structure the meeting well you can avoid disaster. What is more, if you structure in a suitable manner you have a better chance of getting people to listen to you and to truly grasp what you’re trying to get across. Plan your meetings in advance and you’ll find success.